EWP Convention
The EWP+ Consortium is pleased to invite you to a high-level conference bringing together international relations officers and Erasmus coordinators to shape the future of student mobility with the powerful support of Erasmus Without Paper (EWP).
Date: 17-18 June 2025 (full day on both days)
Venue: University of Warsaw, Faculty of Modern Languages, Dobra 55, 00-312 Warsaw, Poland
The EWP Convention offers a unique opportunity to:
- Track and discuss our progress towards the target of 95% of Learning Agreements being digital
- Plan and prepare for the large-scale adoption of digital nominations
- Explore what the next 2-3 years of EWP will bring to the Erasmus+ community
- Take part in shaping the next generation of Erasmus+
With expert panels, interactive workshops, user forums and collaborative hackathons, the convention will be a key moment to share experiences, tackle challenges, and drive the digital transformation of Erasmus mobility.
The detailed programme, including the themes of the hackathons taking place during the event will be announced at a later stage.
Date: 17-18 June 2025
Venue: University of Warsaw, Poland
Registration deadline 16 May 2025
Important notice
The conference will last two full days. Please consider this when planning your travel.
Participation in the event is free of charge, but registration is required.
Please note that photos and videos will be taken during the event and published afterward.
Application
Registrations will be accepted on a first-come, first-served basis. Each institution may register up to two participants, while additional registrations will be placed on a waiting list and considered only if space allows.
Secure your place among the first to attend this future-shaping event!
University of Warsaw
The University of Warsaw is the largest university in Poland and the best research centre in the country. With a tradition spanning over 200 years, it is a comprehensive university consistently ranked among the top in national academic rankings. Together with 7 leading research-intensive institutions from Czechia, Denmark, Germany, France, and Switzerland, the University of Warsaw is a part of the 4EU+ European University Alliance. UW also plays a key role in the technical development of the Erasmus Without Paper Network.
Address:
University of Warsaw
Faculty of Modern Languages
Dobra 55, 00-312 Warsaw
Programme
Day 1
9:00-9:30
Arrival and registrations
9:30-9:45
Introductions and Welcome
9:45-10:05
The Future is Now: A Reflection on Our Progress
10:05-10:30
Leading the Digital Transformation: Case Studies
10:30-11:00
Coffee break
11:00-12:15
Panel discussion
The Digital Backbone of Erasmus: A Deep Dive into the Digital Engine
12:15-13:30
Lunch
13:30-14:30
Panel discussion
95% digital LAs: Overcoming the digital divide to successfully complete the transformation process.
14:30-15:30
Community Space
Real-World Challenges & Institutional Success Stories
15:00-15:30
Coffee break
15:30-16:30
Parallel Workshops
- Digital Transformation: Facilitating the Communication between Technical and Non-technical Colleagues
- European University Alliances and Digitalisation
- From Last to First Resort: Making EWP Dashboard 5.0 Work for Large HEIs
- Connecting the Dots: Course Catalogue and OLA Integration in Practice
- Digitalising Transcript of Records via EWP
16:30-17:00
Summary of the Day
Day 2
9:00-9:30
Arrival
9:30-10:00
Digitalisation By the People and For the People (Preliminary Findings of the User’s Consultation)
10:00-10:30
ESCI Policy updates by European Commission and Vision for the Next Erasmus+ Programme
10:30-11:00
Coffee break
11:00-12:15
Panel Discussion
ESCI Roadmap Next Steps
12:15-13:30
Lunch
13:30-14:30
Panel discussion
Digital Nominations in Action
14:30-15:30
Community Space
Real-World Challenges & Institutional Success Stories
15:00-15:30
Coffee break
15:30-16:30
Parallel Workshops
- From Expiry to Opportunity: Inter-institutional Agreement Renewal Scenarios
- Making Digital LAs the Norm – Why, How and When?
- Data Portability Challenges and Solutions in EWP
- Certificates of Arrival/Departure in Digital Form
- Digitalising Staff Mobility
16:30-17:00
Summary of the Day
The agenda is subject to changes.
Registration form
Registration is now closed. The event has reached full capacity.
Practical Information
Warsaw, the vibrant capital of Poland
Warsaw is a dynamic and vibrant city where history meets modernity. Known for its resilience, rich cultural heritage, and fast-paced development, Warsaw offers a unique mix of beautifully restored old-town charm and a thriving, forward-looking urban scene. The University of Warsaw is located in the very heart of Warsaw. Its historical Main Campus, set alongside modern university buildings, perfectly reflects the spirit of Warsaw, a unique blend of history and modernity.
Background photo by Adam Borkowski
Currency and payments
Poland’s official currency is the Polish złoty (PLN). Credit and debit cards are widely used, and contactless payments via mobile apps (e.g., Apple Pay, Google Pay) are also commonly accepted. Currency exchange offices are available at the airport and throughout the city, and ATMs are easy to find. The exchange rate is approximately 1 EUR = 4.3–4.5 PLN, though it may vary slightly depending on the provider.
How to get to Warsaw
By train: Dworzec Centralny (located in the city centre)
By plane:
- Warsaw Chopin Airport – located in the city, connected by Warsaw public transport
- Warsaw Modlin Airport – located outside the city, connected by train or shuttle bus
By car: paid parking in the centre and neighbouring areas. Please note that the venue is located in the paid parking zone and there is no parking at the campus.
Local transportation
Warsaw is well connected by public transport.
The ticket costs about 1 euro (single-fare 75-minute ticket, zone 1, standard 4,40 PLN) and can be purchased in Passenger Service Points and ticket machines (available at most stops and vehicles). Keep in mind that ticket machines in vehicles take cards only.
You can check the best connection at wtp.waw.pl/en/ orjakdojade.pl/warszawa/trasa (also available as a mobile app).
Accommodation suggestions
| Hotel & category | Address and Website | Distance from the venue |
|---|---|---|
| 5* Hotel Bristol, a Luxury Collection Hotel, Warsaw | Krakowskie Przedmiescie 42/44 hotelbristolwarsaw.com |
700 m |
| 5* Hotel Sofitel Warsaw Victoria | Królewska 11 sofitel-victoria-warsaw.com |
1,1 km |
| 3* Hotel Motel One Warsaw-Chopin | Tamka 38 motel-one.com |
900 m |
| 4* Barceló Warsaw Powiśle | Wybrzeze Kosciuszkowskie 43a barcelo.com |
500 m |
| 4* Hotel Mercure Warsaw Grand | Krucza 28 all.accor.com/hotel/3384/ |
2,2 km |
| 4* Hotel Novotel Warsaw Centrum | Marszałkowska 94/98 accor.com/hotel/3383/ |
2,3 km |
| 3* Hotel Metropol | Marszałkowska 99a hotelmetropol.com.pl/ |
2,3 km |
| 4* Hotel Polonia Palace | Al. Jerozolimskie 45 poloniapalace.com |
2,3 km |
| 3* Ibis Warsaw Old Town | Muranowska 2 all.accor.com/hotel/3714/ |
2,4 km |
| 4* Hotel Radisson Blu Sobieski Warsaw | Plac Zawiszy 1 radissonhotels.com |
3,8 km |
5* Hotel Bristol
5* Hotel Bristol, a Luxury Collection Hotel, Warsaw
Location:
Krakowskie Przedmiescie 42/44
www.hotelbristolwarsaw.com
Distance from the venue: 700 metres
5* Hotel Bristol
5* Hotel Bristol, a Luxury Collection Hotel, Warsaw
Location:
Krakowskie Przedmiescie 42/44
www.hotelbristolwarsaw.com
Distance from the venue: 700 metres
3* Hotel Motel One Warsaw-Chopin
5* Hotel Bristol, a Luxury Collection Hotel, Warsaw
Location:
Tamka 38 Hotel Warszawa Chopin Motel One | Designerskie hotele Warszawa (motel-one.com
Distance: 900 meters
Organisers
The event is organised by the EWP+ consortium and the European Commission DG EAC.
