This September, the EUF team is heading to Gothenburg for the 2025 EAIE Conference and Exhibition! We’ll be contributing to several sessions on a variety of topics, including green mobility, lump sum projects, digitalisation, staff mobility and more.
Special side events
Member-exclusive Warm-Up Session
As in previous years, we’re keeping our tradition of hosting a member-exclusive online warm-up session. If you are part of the EUF network and attending EAIE2025, you are warmly invited to join us online on September 1st at 2:00pm CEST. The session is designed to provide practical tips to help you get the most out of your conference experience. It’s especially helpful for first-time attendees, but returning participants are just as welcome. Come share your insights!
EUF Network Reception
To officially kick off EAIE2025, we will organise an EUF Network Reception on September 9 from 18:00 to 20:30 CEST, exclusively for participants from EUF member institutions and our partners. The gathering will give you the chance to network and connect with colleagues and partners in a relaxed setting.
You can register for the events here. While the warm-up session is open to all staff from EUF member institutions (not sure if your university is a member? Check it out here), the EUF Network Reception has limited capacity and spots may be capped.
What future for Erasmus+ KA2 Cooperation Partnership?
As funding declines and competition intensifies, Erasmus+ Cooperation Partnerships (KA2) are facing growing pressure. Yet their transformative impact—across sectors, institutions, and individuals—remains unparalleled. On September 9, the EUF will host a workshop bringing together policymakers, higher education institutions, and other key stakeholders to take a closer look at the layered impact of Cooperation Partnerships—beyond outputs and deliverables—and ask: what do we risk losing if their role continues to be diminished?
Through an interactive format, the workshop will challenge assumptions, shine a light on often-overlooked forms of value, and explore how these partnerships can continue to serve as powerful drivers of systemic change.
Our activities during the conference
Meeting point for all EWP Dashboard users
This year, we’re bringing the EWP Dashboard to EAIE, and we’re inviting all current (or prospective) users to join us at booth P162. Stop by for a chat, ask questions, discover more about how to get started using digital Nominations, or take part in mini sessions covering a range of exciting topics. We’re looking forward to hearing about your experiences and ideas, and gaining a deeper understanding of how digital transformation is progressing at your institution. Whether you’re new to the Dashboard or a seasoned user, you’re warmly welcome!
Join us at the European Commission booth
From Wednesday to Friday, September 10-12, you’ll also find us at the European Commission DG EAC booth (P115). Valère Meus (EUF) will be co-facilitating mini sessions on topics like EWP, ESCI and EWP Champions, and will be happy to engage in discussions on all things EWP/ESCI and answer any questions you may have!
You’ll also find EUF colleagues and representatives from member institutions contributing to or leading several sessions throughout the conference:
Wednesday, September 10
15:30-16:30 – Fishbowl session “Stepping up support for green student mobility” (S4.07): Petra Šmídová from Charles University, Salome Dermati (EUF), and Somara Gantenbein from the University of Zurich will challenge outdated views on student mobility, examine the gap between sustainability promises and actions, and present tangible steps universities can take to close it.
Thursday, September 11
10:30-12:00 – Poster session “Go Green! A sustainability campaign for mobile students” (301): Salome Dermati (EUF), and Neli Kalinova-Schmieder from the Erasmus Student Network will share tips on how to design impactful campaigns that engage students and encourage greener travel to their mobility destinations.
10:30-12:00 – Poster session “Empowering students’ voices by transforming course evaluation for student mobility” (316): Helena Alves (EUF), will present innovative strategies and digital tools for course evaluation to help institutions improve mobility experiences and boost international appeal.
10:30-12:00 – Poster session “From outdated to interoperable: Co-creating the future of course catalogues” (319): Daiga Kuzmane (EUF), will introduce an interoperable solution to bridge accessibility gaps and make course catalogues more inclusive and user-friendly for students and staff alike.
11:30-12:30 – Fishbowl session “EUI alliances: To be or not to be a member” (S6.08): Joachim Wyssling (EUF), together with Lise Bakke Brøndbo from Oslo Metropolitan University, and Christina Bohle from Humboldt-Universität zu Berlin will share insightsinto the realities of being part of (or not) a European University alliance and what it means for daily institutional work.
11:30-12:30 – World Café session “From mystery to mastery: Lump-sum management in Erasmus+ cooperation projects” (S6.03): Klaas Portier and Lotte Laenen from Ghent University will join Līga Kuzmane (EUF), in discussing practical solutions to the challenges of managing lump-sum funding in Erasmus+ projects.
11:30-12:30 – Roundtable “The digital transition in Erasmus+: By the people, for the people?” (S6.06): Daiga Kuzmane (EUF) and Klementyna Kielak from University of Warsaw will talk about how digital tools in Erasmus+ can better serve students and staff, focusing on accessibility, user experience, and institutional needs.
11:30-12:30 – Roundtable “Where the ambition of mobility targets meets financial shortcomings” (S6.12): Katrīna Sproģe (EUF), will chair a conversation with Liene Levada from the Ministry of Education and Science (Latvia) and Tanguy Guibert from the Coimbra Group on the ambition and merits behind mobility targets and how they can translate into more equitable access for all students.
14:00-15:00 – Worldcafé session “Greening your cooperation project: Co-creating solutions to reduce environmental impact” (S7.12): Helena Alves (EUF), Gulsum Karaman from Eskişehir Technical University, and Donato Lorubio from the University of Lorraine will facilitate a discussion on integrating sustainability into cooperation projects and present new ways to measure and categorise eco-friendly practices.
15:30-16:30 – Fishbowl session “Closing the inclusion gap in Erasmus+” (S8.12): Katrīna Sproģe (EUF), with Luca Alexa Erdei from Eötvös Loránd University and Johannes Gehringer from the European Commission (DG EAC) will explore how intersectional perspectives and better understanding of both mobile and non-mobile students can inform more effective inclusion policies.
Friday, September 12
09:00-10:00 – Fishbowl session “GO-create long-term staff mobility in higher education” (S9.13): Joined by Ilse Schenk from Erasmus University Rotterdam and Donato Lorubio from the University of Lorraine, Joachim Wyssling will investigate the community’s appetite for a potential of longer-term staff mobility to foster deeper institutional cooperation.
We look forward to meeting many of you in Gothenburg. See you at EAIE 2025!